Example of an Employee Salary Slip and the Steps to Make it

Rancakmedia.com – In this article we will provide an example of an employee pay slip, before entering into the subject of discussion, first understand what is meant by a slip Wages? this is proof and formal information about wages received from employers to employees. A payslip includes details or a summary of payments typically contained in a company's income and deduction payslip.

But how the words sometimes confuse HRDs, especially those with little expertise or if they have never made a payslip at their place of work.

Since the payslip is an important document, let's find out what are the advantages of a payslip, what components are and how to make a payslip for a company.

The Importance of Employee Salary Slips

Did you know that a payslip is actually a company obligation and an employee's right? According to State Regulation (PP) 2015 number 78 Article 17(2) regarding wages, employers are required to make payment invoices (proof of payment of wages) including details of wages received at the time wages are paid, and are required to provide employers with wage bills.

Provision of salary slips has goals and benefits for both the company and its employees. For companies, the purpose of giving salary slips to employees is to provide written evidence, if at any time a different view of their rights is presented.

Salary slips can also be used as an allocation guide employee salary and material for evaluating corporate regulations in the financial sector for companies. In addition, the issue of payslips shows the trust of a public company.

Meanwhile, salary slips can also be used as one of the criteria for submitting banking products, in addition to providing complete information regarding the calculation of the salary earned. Payslips are therefore also helpful when employees change their jobs, as some companies ask for the previous payslip as one of the additional paperwork for the new position.

5 Important Information to Include on Your Payslip

Depending on the components you want to include, the payslip format for each company may be different. In general, the employee payslip format consists of certain information, including:

1. Company name

In the pay slip, clearly state the name of the company because it ensures that the pay slip is actually issued by the company concerned. The company name is an important aspect to show the identity of the payslip manufacturer. Anyone who saw this would immediately know who the employee's payer was. You can also use a company logo to highlight the payslip.

2. Include a 'Confidentiality' statement

Paylips are a person's financial information and thus paylips are a component of privacy. Thus the pay slip must contain a statement that the document is "secret". This is intended to inform that the data included in it is only known by the company and its employees. The statement can be placed under the company name with “private and confidential” or similar.

3. Date of payment and employee data

The Salary Slip must contain the date of payment and employee data as proof of payment. The payment date is a record of when the payslip has been issued. Meanwhile, employee data must be accessible and clearly stated because the company has certainty that each employee has a different salary amount, so that clear data from employees does not confuse pay slips.

This may be influenced by variables such as working time, education and position. Data can be in the form of name, occupation, employee number and Taxpayer Identification Number (NPWP).

4. Salary calculation and deductions

Furthermore, salary details including deductions are the components that will be included in the payslip. Income or wages include basic wages, allowances and other incentives. Meanwhile, deductions can be in the form of income tax (PPh), insurance discounts, company employee debts, etc. In addition, employee absences can also affect the amount of salary and deductions.

5 Important Information to Include on Your Payslip

In particular, many companies that use a shift system have the potential to affect the amount of employee wages during this epidemic. Preferably, if your company does, it is necessary to clearly explain the information regarding staff absences or participation that affect salary levels.

5. Full payment details

The last element required in the payslip is a statement of payment which includes income before and after withholding taxes for the current year, current month's taxes, total employee wages, and the name of the bank making the payment.

What does a payslip include?

Now that we know the production suggestions above, let's explore how to take pay cuts for employees. The content of a paylip has many components, as briefly stated, and we may also observe it often. The key components are employee information (wage information), employee details and HRD manager approval.

Let's consider the details of these components together with an example of an HR NOTE pay slip.

Types of Salary Slip Components

To ensure that the company is responsible for the payslips, the order of the components must be provided in the payslips, namely:

Basic salary

Employee base salary can be described as a number of compensation or payment given by the employer or company to the main or main employees. Base salary can be determined on the basis of a particular job or career in a company. So we can see the quality and competence of employees from this basic salary.

Pocket money

Allowances are payments or wages provided by the company to supplement the base salary which has a social or motivational purpose. For example, such as position allowances or career paths, travel allowances, meal allowances, etc. In general, allowances are further divided into two types, namely fixed allowances and variable allowances.

Deduction deductions are money that is usually deducted from an employee's wages for a number of reasons. For example, income tax deductions, medical discounts, loan discounts, etc. In particular with regard to withholding tax, employers have a responsibility, in accordance with relevant laws, to implement (and enforce) the payment of employee taxes.

All employees are normally subject to a comparable tax deduction. To prevent misunderstandings, companies must provide tax information.


According to the Regulation of the Minister of Manpower and Transmigration No. 102/MEN/VI/2004, overtime is more than 7 hours a day and 40 hours a week. Companies are thus required to pay overtime wages if employees work longer than working hours.

In order to offer clear estimates to employees, nominal overtime compensation should be included in the payroll.

Yearly bonus

Commissions or bonuses are usually included in the category of variable income which is usually influenced by work performance or other factors. Employees can get bonuses in the form of money or products. If the company has a specific goal, employees are usually paid a bonus when they achieve that goal.

Example of Employee Salary Slips with Shifting Conditions Due to the Pandemic

The sample salary slip sample below is a condition with a significant wage deduction due to the provision of a shift schedule for the employee concerned.

salary slip example 1 hrnoted

Automatic salary slip via HRIS

It may not be difficult for HRIS customers to create payslips. This is due to the invention of many HRIS, which include e-paylip forms. Employees can access their payroll through an application connected to the HRIS office. HRD certainly doesn't need to rebuild it because the e-payslip function usually retrieves data based on payroll data already stored in the same application.

However, despite the fact that some businesses have not adopted HRIS, handwritten pay slips are still required in HRD administration.


Slip is proof and formal information about wages received from the employer to the employee. A payslip includes details or a summary of payments typically contained in a company's income and deduction payslip.

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