What is the definition of office technology and its impacts

Rancakmedia.com – The following is an explanation of the notion of office technology that you might not know. With the technology of the times, so does the dependence on the convenience of technology. Let's see the article below.

Technology has improved several aspects of modern life. Technology in the office also plays an important role in increasing productivity. The use of computers is only one aspect of the modern office's dependence on technology.

If you are still using a typewriter, you should know that there are much better alternatives available today in computer form. Computers also simplify document production and administration.

It also simplifies the process of sharing knowledge with others. Email or fax can be used for this purpose. It's no surprise that every office needs some type of office technology.

Definition of Office Technology

Definition of Office Technology

According to the article Wikipedia on technology, “the whole idea of providing something,” meaning the goods necessary for the continuity and comfort of human existence, is the definition of technology. On the contrary, Office is where various mundane tasks are carried out.

In Tedja Purnama's view, office technology is just a tool to help people carry out their administrative tasks.

Using office machines effectively, these tasks involve recording, collecting, processing, reproducing, transmitting, and storing information items.

Against this background, it can be said that “office technology” refers to the tools and methods used to facilitate administrative tasks in an office setting.

Purpose and Benefits of Office Technology

It's no secret that buying office equipment is an expensive endeavor. Companies are prepared to pay the high price of office technology because they know the returns will outweigh the costs in the long run.

There are a number of advantages to using office technology, and these advantages can be broken down into three categories.

Benefits of Technology for Employment

  1. Strengthen the efficiency of your workforce.
  2. Improve work and self-control of workers.
  3. Increase company profits.
  4. Reducing the mental and physical burden on your work.

Benefits of Office Technology on Work Procedures

  1. Speed up the pace of your work
  2. Reduce the work of the steps required to complete a job or streamline existing work.
  3. Simplify the work in your process.
  4. Lighten the burden in completing tasks.

Benefits of Office Technology on Work Results

  1. The quality of office work has increased.
  2. Get better results with more work.
  3. Better comply with established quality benchmarks
  4. The goal of every office is consistency in size, shape, and the type of work produced.

Then, what is computer technology in the office? Some of the purposes of office technology are listed below.

  1. Increase employment through optimal utilization of capital, labor, materials, time, equipment, etc
  2. Keeping the process flowing smoothly and accurately.
  3. Maximizing Production
  4. It is not surprising that modern office workers make extensive use of high-tech offices and equipment, given the many advantages they provide.

Impact of Changes in Office Technology

Technology was developed primarily to complement existing methods. It is certain that in this era of globalization, the use of office technology will have a positive impact.

Humans will be able to get more done in less time with the help of machines specially designed for the task at hand. This is largely the responsibility of office management.

Purpose and Benefits of Office Technology

The most basic case is the practice of making multiple copies of a document. To make copies of documents, we once again had to use a stencil machine, but now we can use a photocopier.

To what extent are the benefits and drawbacks of using office technology realized? The use of technology in the workplace has both beneficial and detrimental impacts on individuals and the environment.

Technology benefits office has a good impact that can be read above. Then, what about the drawbacks?

Disadvantages of using computers in the workplace include:

  1. the office shortage will be reduced as a result of this move.
  2. Office technology has made it difficult to recruit specialists in some industries.
  3. Growing dependence on mechanical means, which can lead to over-consumption.
  4. Possibility of generating potentially disturbing noise when in use, potentially affecting the productivity of nearby workers.
  5. There may be additional costs due to the need for additional facilities when using certain machines.

The question is how to adapt to the ever-evolving state of office technology. You must be proficient in the use of technology in the workplace.

It is important to remain competitive as a job seeker, as there may be fewer available positions due to automation.

Various Types of Office Equipment

Many machines are used in the daily operations of office administration. There will be less work for people to complete thanks to these useful office machines.

Here we classify office machines based on their power source:

  1. Machines that rely on human efforts to function are called manual machines.
  2. Powered by electricity or batteries, electric machines are referred to as “Electric Machines”.

Classifying office machines based on their function and construction results in the following categories:

  1. Machines that give the impression of motion by means of a series of moving parts are called mechanical machines.
  2. An electronic machine is a machine that has a series of electronic components connected by cables.

According to the task for which they are intended, office machines can be broken down into the following categories:

  1. Machines for taking notes, such as machines and dictation machines.
  2. Letter openers, paper cutters, bookbinders, cash registers and record keeping machines are all machines used for collecting.
  3. Machines used for processing machines, such as computers and adding machines.
  4. Printing and copying machines, such as mimeograph machines, sheet machines, offset machines, copiers and digital machines.
  5. Electronic devices that can transmit information, such as telephones, interphones, telefax machines and teleprinters.
  6. Machines for storing information, such as microfilm readers and flash drives.

Use of Technology in the Office

Administrative tasks in the office will become easier thanks to the various office technology solutions available today. The use of office technology makes the whole process much simpler.

Computer programs such as Microsoft Word and OpenOffice are examples of word processing software. These programs automate a number of steps that are often done by hand when creating documents to type or print.

  1. E-mail or electronic mail is a technology of communicating with other people through electronic media and the internet.
  2. Voice mail is similar to electronic mail, except that voice mail relies on telephones or other sound recording equipment to convey its message.
  3. An audio conference is a meeting where participants are not physically present but are connected by three or more telephone lines.

The term "video conference" refers to a type of online meeting where participants in various locations can participate in face-to-face conversations through the use of a live video broadcast.


The following are questions and answers about office technology, including:

What are the Benefits and Purpose of Office Technology?

The price tag of office equipment is prohibitive. Organizations are prepared to pay what may be a high price for office technology because they know the benefits will outweigh the costs.

Impact of Changes in Office Technology

How Can Technology Help Office Work?

The technology used in the office to increase technology and productivity is known as “office technology”.

What is the Important Role of Technology for Companies?

All businesses and offices will eventually have systems installed thanks to advances in technology. To be more responsive in a timely manner.

Without having to spend time and money traveling to different offices, managers can get a better picture of how the company is doing quickly and easily.


The technology downside is real. However, from a more positive perspective, using technology in the office has many advantages.

This is information about the notion of office technology, I hope the above article can be useful and helpful for all of you.

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